Description
Project Overview and Role:
The procurement and logistics manager is responsible for planning the high-volume procurements and the distribution logistics planning and execution. He/she ensures that Grants Under Contracts and other high-volume procurements are pre-planned and executed across the task orders in a manner that eliminates disruptions. He/she reports to the Grants and Compliance Senior manager but works very closely with Operations and Finance.
Primary Duties and Responsibilities:
Develops a comprehensive procurement plan for purchase and distribution of goods and services required to implement activities in IHP's current 5 states of operation in Nigeria (Bauchi, Kebbi, Sokoto, Ebonyi, and FCT).
Provides technical support to the IHP staff to develop a comprehensive procurement plan covering all stages of the procurement and distribution process including, but not limited to:
Items to be procured with justification and timelines
Procurement approach (local v international, closed v open competition, etc.)
Evaluation methodology and criteria
Procurement steps
Type of contract to be used
How procurement risks will be mitigated through contract performance metrics, insurance, or other means
Determining costs and how they’re used as evaluation criteria
Eligibility requirements for vendors
Standardized procurement templates or documents to be used
How multiple procurements and subsequently suppliers will be managed
Establishing contract deliverables and deadlines
How procurement and contracts are coordinate
with project scope, budget, and schedule
Any constraints pertaining to procurement
Delivery and distribution requirements and approach
Acceptance criteria for procurement activities
Develops procurement strategies that are invntive and cost-effective.
Identifies reliable suppliers and vendors to develop a robust vendor database.
Collates Purchase Orders and subcontracts from the state offices and organizing and confirming delivery of goods and services
Works with State Offices to prepare or review procurement reports for consistency with company and donor policies.
Strategically plans and manage logistics, warehouse, transportation, and customer services
Liaise and negotiate deliveries with pre-identified supply and haulage vendors
Keep track of quality, quantity, stock levels, delivery times, transport costs, and efficiency
Arrange warehouse, catalog goods, plan routes, and process shipments
Resolve any arising problems or complaints
Maintain metrics and analyze data to assess performance and implement improvements
Required Qualifications:
Bachelor’s and master's degrees in Procurement, logistics, or Business Administration, economics, etc.
Membership of relevant professional bodies would be an added advantage.
Proven experience managing Procurement and Logistics
In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
Management and leadership skills.
Multi-tasking and time-management skills, with the ability to prioritize tasks.
Highly organized and detail-oriented.
Record of successful distribution and logistics management
Excellent analytical, problem-solving, and organizational skills
Ability to work independently and handle multiple projects
At least 8 years of work experience in broader procurement, logistics, and operations management with an international organization, USG contracts, or military.
Knowledge of USG policies, rules, and regulations.
Company Overview:
About Palladium - Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people's lives.
